Senior Accounts Payable Associate

Details: Grifols Inc., a global multi-billion dollar healthcare company, is seeking to hire a Senior Accounts Payable Associate within the North America Finance Shared Service Center (“FSSC”) organization based in Los Angeles, CA. The Senior Accounts Payable Associate is responsible for processing and reconciling accounts payable transactions timely while providing the highest level of customer service. PRIMARY DUTIES: Under the general supervision of Accounts Payable Manager, process vendor invoices timely. This includes proper coding of invoices, matching with receipts, verifying prices and terms with the purchase order, calculate and take advantage of discounts, obtain approvals for payment and maintain payables files. Serve as a resource to junior staff to answer processing or policy questions and referring them to standard operational procedures. Present examples of processing gaps to management using screen shots and invoice example. Respond to vendor inquiries and management timely and with a sense of urgency. Work directly with Purchasing and/or vendors to resolve discrepancies on reconciliation of goods receipt account, provide comments and write-off reconciliations. Develop post and reconcile accrued expenses and prepaid accounts. Monitor open receipts and unmatched invoice reports routinely to verify proper transactions.Research, present and resolve accounts payable exceptions with vendors, purchasing and receiving. Display and present unresolved unpaid invoices to management. Reconcile vendor statements, prepare journal entries, accruals and assist with month end closing. Work closely with auditors and tax preparers; prepare necessary schedules in advance. Routinely review Accounts Payable aging, GRIR, Z Block, and PO Invoice on Hold Reports to resolve dated invoices and balances. Assist with Vendor File Maintenance, including ensuring that W-9’s are obtained prior to vendor creation. Prepare and process weekly payment proposal and submit to Treasury for disbursement funding Participate in team meetings, business partner/vendor meetings and month end review meetings to explain outstanding balances and to present processing issues preventing payment.
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